Legal · Draft — pending attorney review
Data Retention
⚠ Draft — pending attorney review. This document is a working draft prepared for Civic Offices LLC (a California limited liability company in formation) and has not been reviewed by counsel. It is not yet in effect.
Draft date: October 22, 2026 · Contact: [email protected] (mailbox not yet active)
Default retention periods. You can export or delete your data at any time; some records are kept longer where law or legitimate business needs require.
| Data | Default retention |
|---|---|
| Matters, documents, evidence, correspondence | Until you delete them or close your account |
| Account deletion | 14-day grace period, then hard delete (backups roll off within 35 days) |
| Approval records & audit logs | 7 years (proof of what you approved) |
| Billing records | 7 years (tax law) |
| Provider event logs (delivery, tracking) | Life of the matter |
| Exports (download links) | 7 days |
| Security & request logs | 90 days |
| Waitlist email (pre-launch) | Until launch notification or your request to remove |
| Government documents | Never stored — we keep metadata and change-detection hashes only |
[Attorney review: confirm periods against record-keeping obligations.]